Trailer Rental Bootcamp & Expo 2025 LICENSE AGREEMENT

PLEASE READ CAREFULLY. BY ACCEPTING THESE TERMS OR BY REGISTERING FOR OR PARTICIPATING IN THE EVENT (AS DEFINED BELOW) YOU AGREE TO TO BE BOUND BY THESE TERMS AND CONDITIONS (“TERMS”). THE TERMS AND CONDITIONS IN THIS AGREEMENT ARE IN ADDITION TO ANY TERMS AND CONDITIONS ESTABLISHED BY THE VENUE.

Event Name: The Trailer Rental Bootcamp & Expo

Event Dates: January 24-26, 2025

Venue: Irving Convention Center at Las Colinas- 500 W. Las Colinas Blvd, Irving, TX 75039

1. DEFINITIONS

“Exhibitor” means the applicant identified during the booth selection process and using the online, or paper, application;

“Show” means the trade shows, conferences, and expositions identified through the online, or paper, application;“Show Management” means Trailer Rental Bootcamp Inc. and their respective agents and employees;“Hall Management” means the owner or manager of the facility in which the Show is conducted, and its respective agents and employees;“Hall” means the facility in which the Show is conducted.

2. AGREEMENT

This application, when executed by Exhibitor and upon acceptance by Show Management, shall constitute a valid and binding license agreement. Show Management reserves the right to accept or refuse any application for participation in the Show in its sole discretion. Show Management reserves the right to interpret this Agreement and to adopt further regulations as may be deemed necessary for the general success of the Show, including the conditions, rules, and regulations stated herein, in the Exhibitor Manual, and in the Hall Management Contract to which Show Management is or will be a party, all of which are made a part hereof as though fully incorporated herein, and the Exhibitor agrees to be a bound party.

3. USE OF SPACE

Show Management reserves the right to decline, expel, or prohibit any exhibit, or item, or feature thereof, which, in its judgment, is inappropriate or out of keeping with the character of the Show. This reservation is all-inclusive as to persons, things, printed matter, product, conduct, sound level, etc. Distribution of advertising material and solicitations of any sort are restricted to Exhibitor’s booth. Exhibits and products may not extend beyond the limits of the Exhibitor’s booth, and no part of any exhibit or product may extend into any aisle. No Exhibitor shall arrange its exhibit to obscure or prejudice adjacent Exhibitors, as determined by Show Management and defined in the Exhibitor Manual. No Exhibitor shall assign, sublet, or share any part of its assigned space without the written consent of Show Management. Any space not occupied by the time set for the completion of installation of displays will be reassigned at the discretion of Show Management, in which case all amounts paid or payable by Exhibitor will be forfeited unless special arrangements have been approved in writing by Show Management. Exhibitors agree to keep their exhibit open and staffed at all times during show hours.

BOOTHS

— Standard booth equipment (8 ft table, two chairs and identification sign) is provided by Show Management without additional cost. If Exhibitor plans to install a completely constructed display, no part shall project to obstruct the view of adjacent booths. No display or contents may exceed a height of 8’, nor may the side walls be higher than 8’ within a distance halfway between the back wall and the aisle. Raw wood, cardboard, or similar material for wings to booths must be covered or painted if they are visible from adjacent booths. See Exhibitor Kit for full exhibit guidelines.

4. CHANGE OF SPACE

Show Management shall have the right, in its sole discretion, to change Exhibitor space assignment after the acceptance of this Agreement if it is deemed to be in the best interest of the Show. In the event of a space change, Exhibitor will be notified of the change, and Show Management will make reasonable efforts to ensure that any reassignment of space is to the same general style and size as Exhibitor's original space. If a reduction of space is necessary, Exhibitor will be reimbursed on a pro-rated basis.

5. PAYMENT SCHEDULE

Personalized deposit due upon signing, remainder of a 50% deposit due upon selection of booth, and the final 50% due on December 31, 2024.

6. CANCELLATION

In the event Exhibitor seeks to cancel this license for exhibition space, withdraw from the Show, or reduce its space requirements for the Show, Exhibitor acknowledges that Show Management would be harmed and suffer loss, and that it would be difficult to determine the precise value of that harm. All cancellations, withdrawals, or requests for reduction of space must be in writing, either by certified or electronic mail. The date of cancellation, withdrawal, or reduction in space, as applicable, shall be the date on the notice. If Exhibitor cancels, withdraws, or reduces its space requirements for the Show, Exhibitor agrees to pay on demand to Show Management the amounts set forth below, if not previously paid by Exhibitor. Such payment shall be liquidated damages and not a penalty, and the parties agree that such amounts constitute a reasonable provision for liquidated damages. In the event of cancellation after December 31, 2024, Exhibitor agrees to forfeit any deposits already made and to make payment of any remaining balance, whether or not the space is re-let to another Exhibitor.

BEFORE DECEMBER 31, 2024 – 50% TOTAL BOOTH COST + $200 PROCESSING FEE ON OR AFTER DECEMBER 31, 2024 – NO REFUND

Any time an Exhibitor cancels, withdraws, or requests a reduction in space, an administrative and processing fee of $200 will be assessed. If a reduction in space is requested, Exhibitor's booth space may be moved at the sole discretion of Show Management. Any cancellation or failure of Exhibitor to actually occupy the exhibition space assigned to them may, at Show Management’s sole discretion, result in partial or complete forfeiture of Exhibitor’s rights under any applicable agreements or opportunities, including, but not limited to, the right to present speakers at, or participate in, any conference components of the Show. Cancellation fees cannot be applied toward exhibition space at other shows or advertisements.

In the event Exhibitor fails to make any payments as specified herein, Exhibitor shall be deemed in default, and Show Management shall have the right to retain Exhibitor’s deposit and all monies paid as Show Management’s non-exclusive remedy. Show Management reserves all rights under the law including, without limitation, the right to collect the full amount set forth on the front hereof. In the event of default by Exhibitor, Show Management shall have the right, but not the obligation, to license the subject Show space to another exhibitor before the Show without any rebate or allowance whatsoever to the Exhibitor and without in any way releasing said Exhibitor from any liability hereunder, and said Exhibitor expressly agrees to pay Show Management the full sum set forth in the Agreement.

Exhibitor shall remain liable for the full balance under the terms of the Agreement together with all costs of collection, including, but not limited to, all reasonable attorneys’ fees, court costs, and interest. Show Management will not be liable for the fulfillment of this Agreement as to the delivery of exhibit space if non-delivery is due to any of the following causes: by reason of the Hall being damaged or destroyed by fire, act of God, terrorism, public enemy, war or insurrections, strikes, pandemic or epidemic, the authority of the law, postponement or cancellation of the Show, or for any reason beyond its control. Show Management, however, in the event of its not being able to hold the Show for any of the above-named reasons, may reimburse Exhibitor on a pro-rata basis on any amount paid, less any legitimate expenses incurred, such as rent, advertising, salaries, operating costs, deposits, etc.

7. INSURANCE

A)Exhibitor agrees to maintain adequate insurance to fully protect Show Management and its affiliates, co-sponsors, service contractors, and the Hall and Hall Management from any and all claims, arising from Exhibitor’s activities, including, but not limited to, the installation, operation, and dismantling of Exhibitor’s display. This includes claims under the Worker’s Compensation Act or for personal injury, death, or damage to property. Exhibitor understands that neither Show Management nor the Hall maintains insurance covering the Exhibitor’s property, and it is the sole responsibility of the Exhibitor to obtain such insurance.

B)Exhibitor is responsible for any and all damages caused by Exhibitor or Exhibitor’s agents, employees, or guests. Exhibitor agrees to indemnify, defend, and hold harmless Show Management and its affiliates, subsidiaries, agents, and employees from and against any liability for loss or damage of any kind which Exhibitor may directly or indirectly cause.

C)Exhibitors in the Show must carry: Statutory limits for workers’ compensation coverage;Commercial general liability including products and completed operations, independent contractors’ personal injury, and blanket contractual liability insurance limits of at least $1,000,000 per occurrence, $2,000,000 aggregate.

This coverage must be evidenced by a Certificate of Insurance with a 30-day notice of cancellation provision to the holder. The certificate must name Trailer Rental Bootcamp Inc. and Irving Convention Center as additional insured and be provided to Show Management at least 30 days before the proposed exhibit date.

8. LIABILITY

Exhibitor agrees that Show Management, Show Management’s service contractor, the Hall, and their representatives, employees, and agents are not liable for any injury, loss, illness, or damage that may occur to Exhibitor, or to Exhibitor’s employees, agents, guests, or property from any cause whatsoever, prior to, during, or subsequent to the period covered by this Agreement. Exhibitor assumes responsibility and agrees to indemnify, defend, and hold

Show Management, Hall Management, their affiliates, and their respective employees and agents harmless from and against any claims or expenses arising out of the use of the Hall. Exhibitor assumes all responsibility and liability for losses, damages, and claims arising out of injury or damage to, or caused by, Exhibitor’s displays, equipment, employees, or representatives. In no event shall Show Management or any of its affiliates be liable for any special, incidental, indirect, punitive, or consequential damages arising out of or in connection with this Agreement. The liability of Show Management

and its affiliates, and Exhibitor’s remedy for any claim of loss or damage arising from or related to this Agreement, regardless of the form of action, shall be limited to one-half of the fees paid to Show Management hereunder.

9. AVAILABLE SERVICES

On behalf of the Exhibitors, Show Management has designated official Show contractors to provide the following: drayage, cartage, furniture, booth and floor decorations, signs, photographs, telephone services, etc. Services of electricians, plumbers, carpenters, and other labor will be available and charged for at the then-prevailing rates. Contractors and rates will be listed in the Exhibitor Manual to be issued separately. Show Management assumes no responsibility or liability for any of the services performed or materials delivered by the foregoing persons, parties, and organizations. Arrangements for these services and payments are to be made between Exhibitors and official Show contractors. Rules and regulations for union labor are made by the local unions, and these regulations may be changed at any time. Where union labor is required because of building or contractor requirements, Exhibitor agrees to comply with their regulations.

10. PROTECTION OF FACILITIES

Nothing shall be posted on, or tacked, nailed, screwed, or otherwise attached to the columns, walls, floors, or other parts of the Hall exhibit area without permission from the proper building authority. Fluids, caustic or staining, must not be used where they may damage floor coverings. Packing, unpacking, and assembly of exhibits shall be done only in designated areas and in conformity with directions from

Show Management, Hall Management, or their assistants.

11. EXHIBITOR MOVE IN, MOVE OUT

The specific requirements as to time for installation and dismantling of exhibits shall be as set forth in the

Exhibitor Manual, which will be supplied to each Exhibitor for the Show. Such requirements shall be binding upon the Exhibitor as though fully set forth herein. Movement of exhibits in and out of the Hall must be handled by official Show Contractors. No exhibit will be allowed into or out of the Hall without an official clearance from Show Management. The Exhibitor must make its own arrangements for transportation of exhibits and packing material. Show Management

cannot accept or sign for exhibits on behalf of the Exhibitor. Move in and move out times and access outside of Show hours are limited to those described in the Exhibitor Manual. At such time after the close of the Show as Show Management may specify, or upon sooner termination of this Agreement, all exhibits shall be removed and cleared from the Show space and shall be delivered to Show Management in as good and clean order and condition as it was when delivered to Exhibitor. Exhibitors will pay the cost of repairing any damage caused to the Hall facility by the Exhibitor and/or its contractors. Any property remaining after the last day designated by Show Management

for it to be removed may be held or otherwise disposed of by Show Management or Hall Management at the Exhibitor’s expense. No property may be removed from the Show before the Show ends. If booth dismantling occurs prior to the end of the Show, a $500 fine will be assessed.

12. SAFETY

All display materials used for decoration must be flameproof and fire-retardant. All electrical equipment or devices used in or about an exhibit must be in good operating condition and able to pass fire and/or electrical inspections. Extra materials stored in Exhibitor’s exhibit space must not block access to the exhibit or cover electrical wires or outlets. Exhibitor shall cooperate responsibly with local ordinances and Hall Management rules regarding health, fire prevention, and public safety. If inspection of an Exhibitor’s booth discloses a failure to comply with any applicable law, code, or regulation, or if Show Management determines that all or any part of an exhibit presents a fire hazard or other danger,

Show Management may cause the removal of all or a portion of such exhibit at the Exhibitor’s expense. Any exhibits with a vehicle as part of the display must adhere to local fire codes (typically 1/4 tank of gas or less, gas cap taped, battery disconnected, and a copy of the keys provided to Show Management in case of emergency). Under no circumstances may the weight of any equipment or exhibit material exceed the Hall’s maximum floor load. Exhibitor accepts full and sole responsibility for any injury or damage to property or persons resulting from failure, knowingly or otherwise, to distribute the load of its exhibit material in conformity with the maximum floor load specifications.

13. SECURITY

Show Management will provide perimeter guard service during the Show and while the Exhibit Hall is closed. Exhibitor agrees that Show Management is not liable for anything its guard service or facility security does or fails to do. This includes, but is not limited to, damage, theft, or loss sustained by Exhibitor’s exhibit or its representatives. Exhibitor will not be allowed into the Exhibit Area after Show Hours without express permission from Show Management. Exhibitor may want to consider arranging security for its specific booth space for either during or after Show hours.

14. ATTENDANCE

Show Management shall have sole control over admission policies at all times.

15. FILMING, VIDEO RECORDING RIGHTS, AND ELECTRONIC MESSAGES

From time to time, photographs, video recordings, or live broadcasts may be made in the Show facility, which recordings may include images of Exhibitor, its employees, agents, and related merchandise and displays. Exhibitors may not hinder, obstruct, or interfere in any way with such photography or recordings, whether by Show Management, its agents, attendees, or other exhibitors, and hereby consent to Show Management’s use of such recordings for commercial purposes, including the use of Exhibitor’s voice and/or likeness without the expectation of compensation for such use. To the extent necessary to fulfill Show Management’s express obligations hereunder, Exhibitor hereby grants Show Management a non-exclusive, royalty-free, irrevocable, non-transferable worldwide license (without the right to sublicense) to use Exhibitor’s trademarks, service marks, logos, trade names, copyrighted content, hypertext links, domain names, icons, buttons, banners, graphic files, and images. By providing Show Management the email addresses set forth within the Agreement or on the accompanying intake form, Exhibitor hereby consents to receiving unsolicited commercial email messages from Show Management , its affiliates and partners, as well as third parties licensed to send such messages to Exhibitor by any of the foregoing.